Building a stress-free work environment for your small business

When consumed with meeting deadlines, inventory, and ensuring customer satisfaction, stress can inadvertently infiltrate your small business—damaging well-being and efficiency. Whether you are a one-person act or in charge of managing a team, creating a stress-free work environment is more than just a benefit—it's a requirement. Let's take a deeper look into some effective strategies to create a calmer and more constructive business atmosphere.

Recognizing stress in the workplace

Before we can map out ways to reduce stress, it's important to spot the signs. Early detection is best, particularly in small teams or solo entrepreneurs. Here's a list of things to watch for, in yourself and your employees:

• Decreased productivity and performance
  One of the first signs is a noticeable decrease in the quality and quantity of work. For example, an employee has become less cooperative with other team members when they have notoriously been a team player.
• Increased absenteeism or tardiness
  Sometimes, stress and burnout are caused by being unable to face the work because we are bogged down with too much.
• Changes in behavior or attitude
  An employee who was once outgoing and involved becomes withdrawn and quiet, or an employee who was once a team player becomes combative.
• Sudden physical symptoms
  Physical symptoms of stress usually start suddenly and can include headaches, lower back pain, gastrointestinal pains, tense eyes, and sore wrists.
• Increased errors
  Stress can lead to a lack of focus, resulting in more mistakes or accidents in the workplace.
• Withdrawal or social avoidance
  Employees will withdraw from social interactions, will not participate in any activities, and might even seem disengaged from their coworkers or team.
• Overworking
  If someone consistently stays late, works through lunch, or takes work home, this could be a sign of someone who is overcompensating due to stress, especially if this behavior is new.
• Communication issues
  Stress can cause a person to experience difficulties in communicating. Communication issues can include appearing reluctant to engage in conversations or making more mistakes than usual.
• Change in work habits
  When people notice that someone with typically impeccable work habits suddenly becomes disorganized, misses deadlines, or neglects responsibilities, stress is likely at play.
• Emotional outbursts
  Showing emotion in ways that are out of character is one way to identify if someone is stressed. Unusual behavior when confronted with a problem, such as tearing up, becoming angry, or being easily irritated, can result from hidden stress.
• Reliance on substances
  Using substances as a crutch to feel better is another indication of stress. Regular use of alcohol or drugs is never a solution, but many think it may be the only way out of the cycle.

Now that we know the signs of stress, let's talk about ways to alleviate it.

11 ways to reduce stress in your workplace

For the solo entrepreneur: Your health is your wealth

If you run your own business and run it alone, here are a couple of ways to keep stress at bay:

1. Customize a daily plan
Set daily ground rules, such as breaks and relaxation minutes. Keep in mind that putting self-care over anything isn't egotistical; it's necessary for maintaining your energy and focus.

2. Create a pleasant, defined workspace
Whether it's just a corner of your living room or a small office space, define it and work to make it a stress-free zone. Good lighting, comfortable furniture, and a clutter-free environment can greatly boost your mood and productivity.

Related: New workspace ideas to offer businesses increased productivity

For businesses with staff: Fostering a supportive atmosphere

When you work with people, stress is definitely top of mind. In addition to the above solo entrepreneur stress reducers, consider these ideas to keep your team stress-free:

3. Open communication channels
Open the channels of communication for coworkers and team members to be able to speak openly about stress and workload. This could be one-on-one or team meetings where there is a feeling of safety in voicing their concerns and offering suggestions.

4. Implement flexible working arrangements
If possible, provide an option to work remotely or have flexible hours where employees can adjust their start and end times to help align with personal obligations. This can help reduce the stress of employees who are juggling work with their busy personal lives.

Wellness initiatives: Small steps, big impact

This is a short list of ways to keep you and your team’s mind clear and ready for focusing:

5. Promote regular breaks
Encourage your team (and yourself) to take short breaks regularly during the day. This act helps to reset the mind and reduce the feeling of overwhelm.

6. Introduce wellness activities
Consider introducing wellness activities such as weekly yoga, meditation breaks, or group outings. These not only alleviate stress but also encourage team building.

7. Apps to help with mental well-being
If possible, consider offering your employees wellness programs and apps to improve their overall quality of life. Some examples are:

• iBreathe – Ideal for those dealing with stress
• Talkspace – best for mental therapy
• Headspace – excellent for meditation
• Happify – helps boost your mood

Check with your health insurance provider about programs to extend to employees if you offer health insurance.

Related: 5 tips to support mental health in the workplace

Leveraging technology to reduce stress

Technology is not an enemy, so lean into these ideas to assist you in reducing unnecessary stress and anxiety. These ideas are good for both solopreneurs and those with staff:

8. Automate repetitive tasks
You (and your staff) may feel overwhelmed if certain tasks must be completed every day of the week. Whether it is data entry, answering the same question over and over, or something else, you get into a "zone" of doing the same thing all the time. If you have the budget, and the repetitive task is important enough, find a way to automate it. With the increased use of AI, you may find inexpensive methods of achieving task automation.

9. Establish a digital workspace for teamwork
Maximize efficient and transparent work allocation through useful collaborative tools and platforms to mitigate an organizational disaster caused by misunderstandings. Check out our post on useful apps for small businesses for some great ideas of tools you can take advantage of to keep yourself and your team organized and efficient.

The power of recognition and rewards

These last two are geared primarily toward businesses with employees; however, solopreneurs can certainly benefit as well:

10. Compliment performances or achievements
A little thank you or appreciation for a good job can increase motivation and lower stress. We all work hard every day, and feeling acknowledged for our hard work can increase our overall happiness. A report generated by the Achievers Workforce Institute showed that when employees are recognized at least monthly, they are more likely than average to be engaged, committed, and productive at work.

11. Implement incentives
Little gestures like a day off, a gift card, or even a public shoutout can provide a great level of motivation and reduce stress. This is also a creative way to use social media - give your audience a behind-the-scenes look at your business's internal culture.

A stress-free environment is a productive one

Keep in mind that a stress-free work environment isn't about getting rid of all problems; it's about producing a place where you and your team can easily take on these challenges in a manageable and happy way.

By putting these solutions into practice, you're not just lessening stress; you're investing in the long-term well-being and success of your business.

Since you’re in stress-reduction mode, take a minute to make sure you have the right business insurance so you won’t be stressed about the cost of an accident or lawsuit. Answer a few brief questions about your business, and we’ll tell you what coverage you need and how much it will cost.